FAQ How to process a DEPOSIT invoice

FAQ: How to process a DEPOSIT invoice?

      • All invoices should be submitted through the OCR invoices@hhmhotels.com per the OCR Requirements.

      • When the invoice arrives in the OCR it will read the property name and place it in that property as a draft to be worked on.

      • The APDES (Accounts Payable Data Entry Specialist) will submit as spend category “AP Uncategorized” to the GM.

      • The GM will receive a task requesting the Purchase Order number.

      • The GM should use the send back button and reply “PO-XXXXXXXX – DEPOSIT – Match Override

                  

      • A Receipt should NOT be completed.

      • The APDES will complete both a PO Override (linking the invoice to the PO) and a Match Override (permitting the invoice to go onto the HHM-Open Payables (aging) report without a receipt.

      • When the final invoice comes through the OCR the GM will need to complete a Receipt for the full amount of the purchase.

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