Internal Invoice and Statement

Internal Invoice and Statement

Greetings,

As you’re aware, HHM Hotels has transitioned from Birchstreet/Microsoft Dynamics SL to Workday.  Our new ERP system has taken significant effort by both our corporate and field team since the implementation on July 1, 2024.  I'm happy to report we have made great strides and have settled into our new processes.  I kindly request that the field team ensures your suppliers are sending all invoices to invoices@hhmhotels.com per the OCR Requirements.  Attached are the best practices for OCR submission.

Please note, however, that monthly statements/collection letters should continue to arrive directly to the respective HHM Hotels General Manager to review and address accordingly.  These should not be submitted to invoices@hhmhotels.com.  It is imperative that these notices are researched and responded to.  This will keep the property in good standing with their suppliers. 

Below are the Workday reports the properties are able to use to research and respond to suppliers.
  1. Using the search bar in WD - "HHM - Open Payables" report (this is your aging report-invoices ready to be paid)
  2. Using the search bar in WD - "Find Supplier Invoices" report (this will pull all status invoices-showing even the invoices we canceled or are in draft)
  3. Using the search bar in WD - "Check Register" report (this will pull all your check payments)
  4. Using the search bar in WD - "Find Payments" report (this will pull all payment types, not just checks)

    • Related Articles

    • Workday - OCR Invoice Requirements

      Workday OCR Invoice Requirements: ***Invoices must be sent directly from the suppliers using the guidelines below. ***If suppliers are sending invoices to the property via email, mail, etc. please be sure to share these requirements so they can ...

    • Cancel from View Supplier Invoice

      WORKDAY Supplier Invoices – Cancel from View Supplier Invoice As Needed File Location: Resources: Workday INSTRUCTIONS: Updated last: 9/15/24 Cancel from View Supplier Invoice 1. Type Find Supplier Invoices in the Workday Search Bar the click Find ...

    • HD Supply non-invoice

      Greetings, HD Supply uses a document titled "Residual Item" or "Unapplied Payment" and they should not be processed. Residual Item/Unapplied Payment documents do not pass for audit purposes because there is no product listed on the invoice. They come ...

    • FAQ How to process a DEPOSIT invoice

      FAQ: How to process a DEPOSIT invoice? All invoices should be submitted through the OCR invoices@hhmhotels.com per the OCR Requirements. When the invoice arrives in the OCR it will read the property name and place it in that property as a draft to be ...

    • First Touch

      WORKDAY Supplier Invoices - First Touch As Needed File Location: Resources: Workday INSTRUCTIONS: Updated last: 9/15/24 Sign into WORKDAY From your Homepage: · Type “sup inv wor are” in the search · Choose Supplier Invoice Work Area · Click on “My ...