Workday - OCR Invoice Requirements

Workday - OCR Invoice Requirements

Workday OCR Invoice Requirements:

***Invoices must be sent directly from the suppliers using the guidelines below.  
***If suppliers are sending invoices to the property via email, mail, etc. please be sure to share these requirements so they can update their systems to send per the below guidelines.  
_____________________________________________________________________________________
Follow the below guidelines for sending invoices into the Workday system via invoices@HHMHotels.com.  
  1. Invoices only - Statements, collection letters, timesheets, quotes, order confirmations, etc. will not be processed
  2. Invoice must include:
    1. Bill to Company name and address
    2. Supplier ‘Remit to’ Company name and address
    3. Invoice Number
    4. Invoice Date
    5. PO Number
    6. Item or service detail
    7. Invoice Total Due
  3. Email one invoice per attachment, per email
    1. No batches (multiple invoices in single attachment)
    2. No more multiple attachments
  4. 15 pages max per invoice
  5. All pages required for multipage invoices
  6. Images must be complete and legible
  7. Accepted Format Guidelines:
    1. PNG, JPG, JPEG attachments (Ingested if greater than 20KB) no max requirement
    2. PDF, TIF, TIFF attachments are accepted regardless of size
    3. All other file formats will be ignored and not processed


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