Workday - Deposit Invoice Process

Workday - Deposit Invoice Process

This is the process for deposit / Proforma invoices. The invoice document must state that it is for a deposit or Proforma Invoice.  

Invoices WITHOUT a PO number on the document: 

  1. When an invoice comes into the OCR with no PO the AP Specialist will code to AP Uncategorized for spend category.

  2. This will send the invoice to the GM to request a PO, you will need to send PO # back to the Accounts Payable Data Entry Specialist (APDES.)

  3. APDES will do the PO Override and because you wouldn't do a receipt it will come back to the requisition creator as a Match Exception

  4. Requisition creator will then send back note "Deposit-please do Match Override"

Invoices WITH a PO number on the document: 

  1. Requisition creator will receive the Match Exception task. 

  2. From this task, the user will us the "Send Back" option to request the APDES to process an override by sending back with a note..."Deposit-please do Match Override"



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