Transition
To ensure a clean transition, OCR should be clear upon folio transition
Get a vendor list (all invoices-remove duplicates) to provide folio
Get all vendors set up on pdfs. (as much as possible)
Post Transition
Clear “needs review” status daily
OCR will still need to be cleared as folio only deletes one duplicate.
I use two screens and pull up all invoices on one side so that I may filter the invoice number to search for dupes that I can delete in the OCR.
If there is a missed invoice in Workday that was not processed in Folio, download from Workday and send to
support@folio.co (or you can process in Workday if there is an existing PO from Workday that can be matched to the invoice.)
Workday will always serve as the “catch all” and go to for invoice/statement reconciliation.
Month End Tip
We would obviously try to process everything so it transmits before the first, however, continue to process invoices normally and you can run the “find supplier invoices by accounting date” report once you are ready for accruals. This report will show you any invoices for the prior month that did not post until the new month and would need to be accrued.