Folio - Order Check Out and Forecast/Budget Check

Folio - Order Check Out and Forecast/Budget Check

During the Check Out process in Folio, users will see the available Cost Centers, Spend Categories and Worktags that are imported from the BRAINS Forecast.  A summary of the order will be displayed prior to submission to inform the user whether items are "Under Budget" or "Over Budget." 

Approvals will process on orders based on the following: 
  1. All orders for Select Service companies will require approval.   
    1. The General Manager will approve all orders. 
    2. The Above Property Approver will also approve orders that exceed Budget/Forecast. 
  2. Orders for Full Service companies will route to the following in the order listed:
    1. Cost Center Approver
    2. Property Finance Approver
    3. General Manager  
    4. The Above Property Approver will also approve orders that exceed Budget/Forecast. 
    5. *Approvals are waived for certain Spend Categories related to consumable items that are inventoried at Full Service companies.  Here is the list of Waived Approval Spend Categories for Full Service companies. 
In this example below, you can see there are three items under budget and one that is over.  This would make the entire order route through all approvers including the Above Property Spend Approver.  









     

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