1.

Type Find Supplier Invoices in the Workday Search Bar the click Find Supplier Invoices report.

2.

Enter your search criteria. For example, you could search by Company, Supplier, Supplier Invoice Number.

Note: The more fields you fill in, the more detailed your results will be.

3.

Click OK.

4. Upon locating the supplier invoice, hover to the right of Supplier Invoice number to display the Related Actions  icon. Select Supplier Invoice > Cancel.

5.      Select the Cancel Reason and Please confirm Cancelation.

6.      Click OK.

7.      Click Done.

8.      When canceling an invoice, you must email the “Original Sender” to notify them that their invoice has been cancelled due to the Cancel Reason.  (except: duplicate invoice or if the original sender email is a no-reply@)

9.      Cancel Reasons List Descriptions.

Detransitioned Company – Company that is no longer managed by HHM Hotels

Duplicate Invoice – More than one of an identical invoice, must leave one viable invoice to process

Multiple Invoices – Multiple attached invoices or multiple invoices in one attachment

No Image/Unreadable – No image of an invoice or cannot see the data on the image to be able to process the invoice entry

Non-Valid Invoice (Statement) – Invoice or Proforma Invoice are the only valid documents, other documents are not accepted (examples not accepted: Statement, Quote, Sale Agreement, Order Form etc.)

No Supplier – Supplier cannot be located in Workday

Not a Valid Company – Company cannot be located in Workday

Outside of Workday – CAPEX – The invoice will be addressed outside the supplier invoice function in Workday

Supplier Record Error – When there is an issue concerning the supplier record