This is a general overview of the procure to pay process in Folio for properties that have transitioned to Folio for full procurement and invoice processing for Operational expenses.  

It is important to understand the 3 key components of the Procure to Pay (P2P) process shown in the diagram below.  These steps are required to process invoices within the Folio system:

Please use the links included below to view related help documents. 

1. For live orders, create the order and submit.  When the order in Folio is approved, it will be sent to the supplier(s) for fulfillment.  
1. It is best practice to confirm that the supplier received the order and is processing to fulfillment.  Contact your supplier rep or customer service representative as needed to confirm. 
   
2. Note that "Confirming" orders do not transmit to the supplier and should only be used minimally for items purchased outside of the system.  
2. Supplier ships goods/services.  Receipts are required on all Purchase Orders upon delivery of goods and services. 
1. User processes Receipt records on PO according to packing slip, invoice, shipping manifest, etc. 
2. Receipts are required to release payment and are part of the three way match process. 
3. Invoice(s) are sent to invoices@hhmhotels.com.
1. Refer to this document for requirements related to sending invoices into the system.
2. Invoices MUST include full Folio order number on image in order for the system to process the three way match.
   
3. Invoices with order, receipt will process and transmit to Workday as approved.  This is known as a "No Touch" invoice
   
4. Invoices without orders or receipts will land in the Folio Bills screen under "Needs Review" status.