Workday - Processing Pre-Paid (Multi-Period) Requisitions

Workday - Processing Pre-Paid (Multi-Period) Requisitions

In Workday, expenses that are spread over multiple accounting periods (Pre-Paid) are updated by the accounts payable team on the related invoices. 

***In order to qualify for prepaid allocation across multiple accounting periods, the amount per period must be 100.00 or more.***

  1. On the procurement side, while creating requisitions for these expenses, select the correct Cost Center and Spend Category for the expense and note on the line items that it is prepaid and provide the periods to apply the expense.  

  1. The budget check process will run for the full amount of the expense for the period of the requisition date.  
  2. Do not process the receipt on the PO until the GM or Director of Finance receives the Supplier Invoice Event task.  
  3. GM or Director of Finance will provide the PO# in the Send Back task with the following note “PO-XXXXXXXX PREPAID”.
  4. AP will mark the invoice as Prepaid and “Prepaid Amortization Type” as “Schedule”.
  5. The accountants complete the Schedule in the final task of the business process.



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